PAGE TITLE
Privacy Policy
Women's Coaching Alliance | Effective Date: February 27, 2026 | Last Updated: February 27, 2026
1. Introduction
Women's Coaching Alliance ("WCA," "we," "us," or "our") is keenly aware of the trust placed in us and our responsibility to protect the privacy of the young women coaches and families we serve, as well as our mentors, volunteers, community sports partners, sponsors, and donors. This Privacy Policy informs you about the personal information collected on or via WCA's website at womenscoachingalliance.org ("Website"), apps operated by WCA such as Slack, online video conferencing, and TeamSnap ("Apps"), via our official pages on Facebook, Instagram, LinkedIn, and other social media ("Social
Media"), as well as information received from other sources such as player, camper, and mentor registration data, photo releases, community sports league information, events, volunteer reporting, and advertising (the Website, Apps, Social Media, and other information collection sources are collectively referred to as the
"Platform"). It also informs you about how we use this information to improve and sustain our programs. By submitting information to us, you agree to the terms set forth in this Privacy Policy. This Privacy Policy may be modified at any time. Any modifications will be posted on the Website with an updated effective date. Your continued use of the Platform after changes are posted constitutes your acceptance of those changes, so please check periodically for updates.
2. Information We Collect
Website Visitors For each visitor to our Website, we collect information on location, web browser, IP address, operating system, computer and internet connection, and details of your visits. We also collect information provided through forms on the Website, including name, postal and email addresses, phone numbers, demographic information, emergency contact information, and other information you voluntarily submit.
Program and Event Participants We collect information about program and event participants and their families (for those under 18) via online registration and photography permission forms and paper forms. This includes names, postal and email addresses, phone numbers, demographic information, emergency contact information, bank and credit card information, and other information you voluntarily submit.
Mentors and Volunteers We collect information about mentors and volunteers via online program registration and photo permission forms and paper forms. This includes names, postal and email addresses, phone numbers, and other information you voluntarily submit. Because mentors interact with minors, fingerprinting and/or a background check is required by WCA. Additionally, partnering sports organizations may independently require their own fingerprinting or background check as part of their own onboarding process.
Donors We collect personal information when one generously chooses to donate to WCA via our Donate pages accessed through our Website and social media channels. This includes name, postal address, email addresses, phone numbers, and other information you voluntarily submit. Any donations made by credit card or bank transfer are processed through a third-party payment processor and payment information is not stored by WCA.
Newsletter and Email Subscribers We collect email addresses and names when you sign up to receive our newsletter or marketing communications.
SMS/Text Message Recipients We collect phone numbers when you provide consent to receive SMS text messages from WCA.
User Contributions You may provide information to be published or displayed on the Platform ("User Contributions"). Your User Contributions are posted and transmitted to others at your own risk. We cannot control the actions of other Platform users with whom you choose to share your User Contributions, and therefore cannot guarantee that your User Contributions will not be viewed by unauthorized persons.
Information Collected Automatically When you visit our Website, we may automatically collect certain information through cookies and analytics tools, including IP address and general location data, browser type and operating system, pages viewed and time spent on the site, referring URLs, and other usage and performance data.
3. Information Third Parties Collect on Our Behalf
Third-party service providers are used to perform certain services, including background checks, registration management, email and SMS communications, analytics, and the collection of donations. Third-party service providers may collect bank or credit card information if a payment is submitted, but that information is not passed on to WCA. These providers are contractually required to protect your data.
4. How We Use Your Information
WCA processes your personal information as needed to allow you to participate in or volunteer for WCAprograms and events, further the WCA mission, meet our contractual and legal obligations, improve and develop our programs and services, and protect our coaches, mentors, volunteers, partners, staff, assets, and systems. Additionally, we may use your personal information for the following purposes:
Women's Coaching Alliance ("WCA," "we," "us," or "our") is keenly aware of the trust placed in us and our responsibility to protect the privacy of the young women coaches and families we serve, as well as our mentors, volunteers, community sports partners, sponsors, and donors. This Privacy Policy informs you about the personal information collected on or via WCA's website at womenscoachingalliance.org ("Website"), apps operated by WCA such as Slack, online video conferencing, and TeamSnap ("Apps"), via our official pages on Facebook, Instagram, LinkedIn, and other social media ("Social
Media"), as well as information received from other sources such as player, camper, and mentor registration data, photo releases, community sports league information, events, volunteer reporting, and advertising (the Website, Apps, Social Media, and other information collection sources are collectively referred to as the
"Platform"). It also informs you about how we use this information to improve and sustain our programs. By submitting information to us, you agree to the terms set forth in this Privacy Policy. This Privacy Policy may be modified at any time. Any modifications will be posted on the Website with an updated effective date. Your continued use of the Platform after changes are posted constitutes your acceptance of those changes, so please check periodically for updates.
2. Information We Collect
Website Visitors For each visitor to our Website, we collect information on location, web browser, IP address, operating system, computer and internet connection, and details of your visits. We also collect information provided through forms on the Website, including name, postal and email addresses, phone numbers, demographic information, emergency contact information, and other information you voluntarily submit.
Program and Event Participants We collect information about program and event participants and their families (for those under 18) via online registration and photography permission forms and paper forms. This includes names, postal and email addresses, phone numbers, demographic information, emergency contact information, bank and credit card information, and other information you voluntarily submit.
Mentors and Volunteers We collect information about mentors and volunteers via online program registration and photo permission forms and paper forms. This includes names, postal and email addresses, phone numbers, and other information you voluntarily submit. Because mentors interact with minors, fingerprinting and/or a background check is required by WCA. Additionally, partnering sports organizations may independently require their own fingerprinting or background check as part of their own onboarding process.
Donors We collect personal information when one generously chooses to donate to WCA via our Donate pages accessed through our Website and social media channels. This includes name, postal address, email addresses, phone numbers, and other information you voluntarily submit. Any donations made by credit card or bank transfer are processed through a third-party payment processor and payment information is not stored by WCA.
Newsletter and Email Subscribers We collect email addresses and names when you sign up to receive our newsletter or marketing communications.
SMS/Text Message Recipients We collect phone numbers when you provide consent to receive SMS text messages from WCA.
User Contributions You may provide information to be published or displayed on the Platform ("User Contributions"). Your User Contributions are posted and transmitted to others at your own risk. We cannot control the actions of other Platform users with whom you choose to share your User Contributions, and therefore cannot guarantee that your User Contributions will not be viewed by unauthorized persons.
Information Collected Automatically When you visit our Website, we may automatically collect certain information through cookies and analytics tools, including IP address and general location data, browser type and operating system, pages viewed and time spent on the site, referring URLs, and other usage and performance data.
3. Information Third Parties Collect on Our Behalf
Third-party service providers are used to perform certain services, including background checks, registration management, email and SMS communications, analytics, and the collection of donations. Third-party service providers may collect bank or credit card information if a payment is submitted, but that information is not passed on to WCA. These providers are contractually required to protect your data.
4. How We Use Your Information
WCA processes your personal information as needed to allow you to participate in or volunteer for WCAprograms and events, further the WCA mission, meet our contractual and legal obligations, improve and develop our programs and services, and protect our coaches, mentors, volunteers, partners, staff, assets, and systems. Additionally, we may use your personal information for the following purposes:
- For registration purposes, including eligibility verification and enrollment in events, coaching roles, mentor roles, camps, webinars, and other activities
- To provide program information, special offers, services, promotions, or other relevant informationthrough WCA and/or its trusted sponsors or partners
- To communicate information about goods, services, experiences, and promotions relevant to you
- To fulfill your requests for information or products/services, including responding to inquiries about our programs
- To maintain a list of verified and eligible participants
- To communicate with you and your authorized representatives about operational issues and WCA programs
- To market and promote WCA and our programs
- To generate philanthropic and social impact programming support and solicit donations and funding
- To ensure our programs meet the needs of all constituents and determine funding needs and opportunities
- To communicate with third parties on your behalf as requested
- To manage a network of organized youth sports programs and ensure sporting events are successful and safe
- To screen volunteers and mentors
- To send you our newsletter and marketing emails (with your consent)
- To send you SMS text messages for operational and organizational purposes, such as reminders to complete HR paperwork, onboarding tasks, event reminders, auction and fundraising notifications, donorrelated communications, or other employment or program-related notifications (with your consent)
- For newsworthy or promotional purposes
- To improve our Platform and present its contents to you
- To conduct research, data analysis, and development of programming, funding, and service offerings
- As necessary or appropriate to protect the rights, property, or safety of our coaches, volunteers, mentors,staff, or others
- For any other purposes specifically allowed by privacy laws or that you specifically agreed to at the timethe information was collected
5. SMS Communications
If you have provided your phone number and consented to receive text messages from WCA:
If you have provided your phone number and consented to receive text messages from WCA:
- We will use your phone number solely to send communications related to the purpose for which you consented
- We do not sell, share, or rent your phone number or SMS opt-in data to third parties for marketing
- Message frequency varies
- You may opt out at any time by replying STOP to any message
- For help, reply HELP or contact us at the information in Section 10
6. Email Communications
If you have subscribed to our newsletter or marketing emails, you may unsubscribe at any time using the unsubscribe link found at the bottom of every email.
7. How We Share Information
Service Providers and Organizations The personally identifiable information we maintain is for internal useonly and will not be sold, rented, or exchanged with any third party except when: (1) you have consented toshare the information; (2) we need to share information to provide a product or service requested by you; or (3) we need to share information with others who work on our behalf to provide a requested product or service. These third parties do not have the right to use personally identifiable information beyond what is necessary to assist us.
Community Sports Organizations and Volunteers Personally identifiable information of enrolled participants is shared with community sports organizations and volunteers, including the participant's name, emergency contact information, and other information directly related to participation in the program.
Event and Organizational Partners For co-hosted or partner events, we may share attendee information (such as name and email address) with partner organizations involved in producing the event. We will make reasonable efforts to notify you of any such sharing. If you do not wish to have your information shared with event partners, you may contact us using the information in Section 13.
Philanthropic Funders or Sponsors We may provide limited personal information to these entities related to their collaborations with us on promotions, events, special offers, donations, and other joint projects. The use of your personal information by such third parties may also be governed by their own privacy policies.
Aggregate Data We may aggregate data and share it with third parties, including councils, sponsors, donors, and community representatives, only to the extent that personally identifiable information has been removed.
As Required by Law WCA may be required by law or litigation to disclose personally identifiable information. If we believe in good faith that disclosure is necessary to comply with the law, defend our rights or property, or respond to an emergency, we may disclose any information in our possession.
Enforcement We may disclose your personally identifiable information if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of WCA, our mentors, volunteers, coaches, employees, or others.
8. California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act(CCPA) and California Privacy Rights Act (CPRA):
If you have subscribed to our newsletter or marketing emails, you may unsubscribe at any time using the unsubscribe link found at the bottom of every email.
7. How We Share Information
Service Providers and Organizations The personally identifiable information we maintain is for internal useonly and will not be sold, rented, or exchanged with any third party except when: (1) you have consented toshare the information; (2) we need to share information to provide a product or service requested by you; or (3) we need to share information with others who work on our behalf to provide a requested product or service. These third parties do not have the right to use personally identifiable information beyond what is necessary to assist us.
Community Sports Organizations and Volunteers Personally identifiable information of enrolled participants is shared with community sports organizations and volunteers, including the participant's name, emergency contact information, and other information directly related to participation in the program.
Event and Organizational Partners For co-hosted or partner events, we may share attendee information (such as name and email address) with partner organizations involved in producing the event. We will make reasonable efforts to notify you of any such sharing. If you do not wish to have your information shared with event partners, you may contact us using the information in Section 13.
Philanthropic Funders or Sponsors We may provide limited personal information to these entities related to their collaborations with us on promotions, events, special offers, donations, and other joint projects. The use of your personal information by such third parties may also be governed by their own privacy policies.
Aggregate Data We may aggregate data and share it with third parties, including councils, sponsors, donors, and community representatives, only to the extent that personally identifiable information has been removed.
As Required by Law WCA may be required by law or litigation to disclose personally identifiable information. If we believe in good faith that disclosure is necessary to comply with the law, defend our rights or property, or respond to an emergency, we may disclose any information in our possession.
Enforcement We may disclose your personally identifiable information if we believe disclosure is necessary or appropriate to protect the rights, property, or safety of WCA, our mentors, volunteers, coaches, employees, or others.
8. California Privacy Rights (CCPA/CPRA)
If you are a California resident, you have the following rights under the California Consumer Privacy Act(CCPA) and California Privacy Rights Act (CPRA):
- Right to Know: You may request information about the categories and specific pieces of personalinformation we have collected about you, as well as how it is used and shared
- Right to Delete: You may request that we delete your personal information, subject to certain exceptions
- Right to Correct: You may request that we correct inaccurate personal information we hold about you
- Right to Opt-Out of Sale or Sharing: We do not sell or share your personal information for cross context behavioral advertising. If this changes, we will update this policy and provide an opt-outmechanism
- Right to Limit Use of Sensitive Personal Information: You may direct us to limit our use of sensitive personal information to what is necessary for providing our services
- Right to Non-Discrimination: We will not discriminate against you for exercising any of your privacy rights
To exercise your California privacy rights, please contact us using the information in Section 13. We will respond to verifiable requests within 45 days as required by law.
9. Additional Privacy Protections for Children
While certain services advertised on the Platform may be designed for children, the Platform is not designed for or targeted to children under the age of 13. WCA will not knowingly collect the information of a child under theage of 13 through the Platform unless such information is submitted by that child's parent or guardian inconnection with WCA services. If WCA determines that any information submitted about a child under the age of 13 was submitted by anyone other than that child's parent or guardian, WCA will delete such information. If you believe we might have any information from or about a child under 13 that was not provided by that child's parent or guardian, please contact us at hello@womenscoachingalliance.org.
10. Cookies and Website Analytics
Cookies We use cookies to enhance your experience and collect information about how you use our Website. Cookies are small text files that allow us to store information on your device so we can recognize your browser and capture certain information such as user settings and browsing activity. You can adjust how your browser responds to cookies or disable them entirely. By disabling cookies, you may not have access to some features that enhance your experience. You are not required to accept any cookies to use this Website.
Google Analytics We use Google Analytics to collect information about the use of this Website, such as how often users visit, what pages they visit, and what other sites they used prior to arriving. Google Analytics collects only the IP address assigned to you on the date you visit, rather than your name or other identifying information. We do not combine information collected through Google Analytics with personally identifiable information. You can prevent Google Analytics from recognizing you on return visits by disabling cookies in your browser. Google's use of this data is governed by the Google Analytics Terms of Use and Google Privacy Policy. We may also use additional analytics or marketing platforms from time to time to help us understand how our Website is used.
11. How We Protect Your Information
WCA takes precautions to safeguard personal information against loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction. We have physical, electronic, and managerial procedures in place, as well as document retention policies that safeguard and secure the information we collect. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
12. Access to Your Information and Exercising Your Rights
If you want to know what personal information WCA has collected about you or your child, we will be happy to share that information upon request. This includes transaction information, communications in which you have disclosed personal information, and contact information. To request review, provide an update, or request removal of your information and prohibit its further collection or use, please contact us at hello@womenscoachingalliance.org.
13. Contact Us
For questions about this Privacy Policy, to exercise your privacy rights, or to be removed from our communications:
Women's Coaching Alliance PO Box 239 San Carlos, CA 94070
Email: hello@womenscoachingalliance.org
Website: womenscoachingalliance.org
14. Changes to This Policy
We reserve the right to update this Privacy Policy at any time. When we do, we will revise the "Last Updated" date at the top of this page. Your continued use of the Platform after changes are posted constitutes your acceptance of the revised policy.
This policy is intended to comply with applicable U.S. privacy laws including the California Consumer Privacy Act (CCPA), California Privacy Rights Act (CPRA), CAN-SPAM Act, COPPA, and TCPA requirements.
9. Additional Privacy Protections for Children
While certain services advertised on the Platform may be designed for children, the Platform is not designed for or targeted to children under the age of 13. WCA will not knowingly collect the information of a child under theage of 13 through the Platform unless such information is submitted by that child's parent or guardian inconnection with WCA services. If WCA determines that any information submitted about a child under the age of 13 was submitted by anyone other than that child's parent or guardian, WCA will delete such information. If you believe we might have any information from or about a child under 13 that was not provided by that child's parent or guardian, please contact us at hello@womenscoachingalliance.org.
10. Cookies and Website Analytics
Cookies We use cookies to enhance your experience and collect information about how you use our Website. Cookies are small text files that allow us to store information on your device so we can recognize your browser and capture certain information such as user settings and browsing activity. You can adjust how your browser responds to cookies or disable them entirely. By disabling cookies, you may not have access to some features that enhance your experience. You are not required to accept any cookies to use this Website.
Google Analytics We use Google Analytics to collect information about the use of this Website, such as how often users visit, what pages they visit, and what other sites they used prior to arriving. Google Analytics collects only the IP address assigned to you on the date you visit, rather than your name or other identifying information. We do not combine information collected through Google Analytics with personally identifiable information. You can prevent Google Analytics from recognizing you on return visits by disabling cookies in your browser. Google's use of this data is governed by the Google Analytics Terms of Use and Google Privacy Policy. We may also use additional analytics or marketing platforms from time to time to help us understand how our Website is used.
11. How We Protect Your Information
WCA takes precautions to safeguard personal information against loss, theft, misuse, unauthorized access, disclosure, alteration, and destruction. We have physical, electronic, and managerial procedures in place, as well as document retention policies that safeguard and secure the information we collect. However, no method of transmission over the internet or electronic storage is 100% secure, and we cannot guarantee absolute security.
12. Access to Your Information and Exercising Your Rights
If you want to know what personal information WCA has collected about you or your child, we will be happy to share that information upon request. This includes transaction information, communications in which you have disclosed personal information, and contact information. To request review, provide an update, or request removal of your information and prohibit its further collection or use, please contact us at hello@womenscoachingalliance.org.
13. Contact Us
For questions about this Privacy Policy, to exercise your privacy rights, or to be removed from our communications:
Women's Coaching Alliance PO Box 239 San Carlos, CA 94070
Email: hello@womenscoachingalliance.org
Website: womenscoachingalliance.org
14. Changes to This Policy
We reserve the right to update this Privacy Policy at any time. When we do, we will revise the "Last Updated" date at the top of this page. Your continued use of the Platform after changes are posted constitutes your acceptance of the revised policy.
This policy is intended to comply with applicable U.S. privacy laws including the California Consumer Privacy Act (CCPA), California Privacy Rights Act (CPRA), CAN-SPAM Act, COPPA, and TCPA requirements.